• Part Time Admin Coordinator

    Job Locations AU-Canberra
    ID
    2018-2329
  • Overview

    Element has an opportunity for a Part Time Admin Coordinator to join our growing team. This is a great opportunity to develop your Administration career within a Global TIC business.

     

    This is a permanent part time role offering 30 hours per week with flexible working conditions where hours and days are negotiable. The successful applicant will enjoy working in an office environment and meet all the required skills below.

     

    Location:

    Our Canberra office is centrally located in Manuka. With plenty of cafes, gyms and transport nearby, Manuka is a convenient and vibrant place to work.

    Responsibilities

    • Manage the use of Total Synergy software in Defire
    • Database project management within Total Synergy – entering and activating fees and acceptances and credit checks
    • Manage the weekly reporting and monthly invoicing in Total Synergy
    • Debt management – contact clients regarding overdue accounts via phone and email for payment
    • Provide executive assistant services to managers and professional staff as required
    • Registering professional staff for conferences / courses
    • Arrange staff travel including flights, car hire and accommodation following staff travel policy
    • Process all incoming supplier invoices and prepare for approval
    • Reconciliation of company credit card
    • Manage inbound phone calls and client emails
    • Liaise with external business consultants and facility management as required
    • Administrative duties such as report printing and binding
    • Ensure that there is always an appropriate level of stationery and general offices supplies, including grocery supplies and milk
    • Filing, including project related material and remittances
    • Manage company contact databases
    • Keep office / kitchen tidy
    • Ensure office is running smoothly – paper in printer trays, glass of copier clean
    • Provide support to finance / payroll manager
    • Manage special projects that are required to have a strong leader drive on an as needed basis
    • Other duties as required

    Skills / Qualifications

    • Use of online banking
    • Comprehensive understanding of Total Synergy – training provided
    • Prepared to learn new software applications
    • Strong communication skills – written and verbal – in person and on telephone
    • Relationship building skills – the ability to build rapport and a close working relationship with other staff
    • Personal maturity to handle an ever-changing business environment and a high level of autonomy
    • Prioritisation and time management skills
    • Initiative
    • Ability and desire to work within a team in an open plan office
    • Ability to maintain composure under pressure
    • Attention to detail
    • Computer literacy in MS Office applications Word, Excel, Office and Total Synergy – training provide

    Diversity Statement

    At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

     

    All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: race, colour, age, religion, gender, national origin, disability, and/or protected veteran status, or other characteristics in accordance with the applicable governing laws.

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