Element has an opportunity for a new Office Manager to join our team within our newly renovated Head Office in central London. This role will play a pivotal role in ensuring the smooth running of our Exec office - combining general office administrative support and being responsible for the office environment and colleague experience.

Our ideal candidate will be experienced, proactive, highly organised, and passionate about delivering exceptional service.

The role will be based full time within our new London Head Office.

Administrative

• Act as main point of contact for reception, visitors, deliveries, and couriers
• Manage post, couriers, purchase orders, and company credit card expenses
• Monitor and replenish office supplies (stationery, kitchen, refreshments)
• Organise social and company events
• Support C-Suite lunches, expenses, travel, and general administration
• Provide cover for Executive Assistants as required
• Ensure office cleanliness across meeting rooms, kitchen and common areas is maintained

Health & Safety

• Ensure compliance with H&S policies and required training (e.g. fire wardens, first aiders)
• Manage risk assessments (fire, DSE, lighting, PAT testing, water)
• Maintain first aid supplies and defibrillator checks
• Deliver H&S inductions for new starters

Maintenance, Repairs & Suppliers

• Respond promptly to office issues and coordinate repairs
• Ensure supplier relationships, contracts and renewals are managed
• Oversee cleaning services and ensure appropriate coverage 

Security

• Manage access control systems, including passes, fobs, and guest registration
• Maintain records for lockers, bike storage, and office distribution lists 

Meeting Room Management

• Coordinate booking, setup, and logistics for on/offsite meetings
• Manage room calendars and catering requirements
• Oversee large space reconfigurations and VC setup with IT

Building Management

•  Liaise with landlord and building management on issues and maintenance
• Attend tenant meetings and coordinate with facilities teams

Key attributes for success:

• High levels of professional integrity with proven ability to manage confidential information
• Excellent communication and strong interpersonal skills
• Effective relationship building across all levels
• Strong attention to detail 
• Fantastic organisation and coordination skills

Experience:

• Strong experience and working knowledge of H&S, compliance, and building systems 
• Experience of facility management of an office or building
• Proven ability of Microsoft Office (Advanced Outlook and Excel essential)
• Experience working to tight deadlines and with conflicting demands
• Experience being solely responsible for running an office 

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) 

“If you need an accommodation filling out an application, or applying to a job,  please email Recruitment@element.com”